The Donor and Board Relations Coordinator implements a donor-centric relationship building and stewardship plan to assist the Advancement Department in reaching its financial and non-financial goals. Under the direction of the Chief Advancement Officer, this position partners with all areas within Advancement and the organization as a whole to deliver the best strategies for effective donor stewardship and engagement through recognition, benefit fulfillment, gift acceptance, and producing all Advancement events. The Coordinator is a driving force in thanking our generous patrons as well as keeping stewardship and donor engagement top of mind to colleagues across the organization.
Primary Duties and Responsibilities:
- Donor and Board Relations
- In collaboration with the Chief Advancement Officer, plan, document, and implement a donor stewardship and engagement program that encompasses Advancement events, stewardship activities, communications, and donor recognition opportunities.
- In collaboration with the Chief Administrative Officer and the Chief Advancement Officer, plan and track engagement activities with individual Trustees, as well as assist in planning and organizing Board events, including regular meetings and social and other board development activities.
- Track donor and Board relationship building plans and information in Tessitura.
- Collaborative with Advancement, CSA staff, Board, and volunteers to produce all Advancement fundraising events, including the Colorado Symphony Ball, Sip with the Symphony events, stewardship events for all donors, and cultivation events.
- Lead the fundraising for the live and silent auctions for the Colorado Symphony Ball.
- Support volunteer and staff solicitors through preparation of solicitation letters, prospect lists, profile and research materials, and follow-up correspondence and proposals.
- Collaborate with Advancement and Marketing staff to develop a communications strategy and materials for the Advancement team, such as reports, impact statements, recognition lists, annual reports, and other channels. Oversee content creation for program books, annual reports, and other Advancement communications opportunities.
- Manage and identify streamlining opportunities related to information tracking processes, special acknowledgements, and other stewardship opportunities. Maintain detailed inventory of naming opportunities and track deferred recognition.
- Develop and manage a small portfolio of donors and vendors, particularly those who give in support of Advancement events.
- Proactively support the stewardship responsibilities of the Advancement staff including assisting them in coordinating stewardship plans for donors.
- Identify opportunities and execute plans for increased donor recognition and stewardship engagement.
- Provide guidance and direct management of Advancement event volunteers.
- Advancement Support
- Support the planning and management of the annual Advancement operating budgets.
- Draft copy to support Advancement stewardship and events.
- Assist department on administrative needs, including donor correspondence and Outlook calendar maintenance related to Advancement activities.
- Other Duties and Responsibilities
- Attend concerts regularly.
- Remain knowledgeable of current and upcoming concert schedule.
- Other related duties as specified by the Chief Advancement Officer.
The duties listed above should not be considered all-inclusive.
- Applicant should have a Bachelor's degree or significant work experience.
- A minimum of 3-years' experience with office administrative management.
- A minimum of 3-years' coordinating events.
- Knowledge, Skills, and Abilities
- Must have excellent written, verbal, analytical, and interpersonal skills.
- Confidence in dealing with senior-level executives, volunteers, and donors in-person and via phone, e-mail, and mail.
- Ability to manage meetings.
- Detailed oriented and ability to multi-task.
- Self-directed with the ability to manage tasks with a sense of urgency.
- Consistent professionalism at the highest level with great donor sensitivity.
- High degree of flexibility in response to daily shifting priorities.
- Able to work in a fast-paced environment and work well under pressure.
- Action-oriented and decisive with the ability to accurately analyze information and act accordingly.
- Team player who enjoys working in a collaborative environment.
- Ability to act with integrity and maintain confidentiality.
- Experience in non-profit performing arts industry preferred.
- Background in classical music preferred.
- Equipment/Software to be Used
- Proficiency in using Microsoft Office software including Word, Excel, Publisher, PowerPoint, and SharePoint applications.
- Tessitura knowledge preferred
- Physical Demands
- Must be able to handle the physical demands commensurate with an active administrative position and concert schedule including lifting up to 25 lbs. of equipment.
- Personal vehicle necessary to transport equipment to off-site events if necessary.
- Evening and weekend hours required.
- Advancement event volunteers
TO APPLY: Send resume to email@example.com and reference 'Donor and Board Relations Coordinator' in subject line. Due to the large volume of resumes, no phone calls please.
The Colorado Symphony Association is an Equal Opportunity Employer.